Rules & Regulations

Please find below the Rules & Regulations of the 2019 edition of the London Film Week.

1. London Film Week will be held in the West End of London (United Kingdom) from December 2nd to December 8th, 2019. The Festival is taking place annually during the first week of December in the heart of London.

2. The aim of the Festival is to raise awareness and promote the various aspects of international cinema in all its forms: as art, entertainment and as an industry, in a spirit of freedom and dialogue.

3. In addition to the sections mentioned in the following paragraphs, the Festival also organises special events such as film workshops, Virtual Reality screenings and Co-Production days. Lastly, a tribute to a country will complete the official selection in order to get a better understanding of the history of cinema.

4.Official Selection

4.1 Feature Films

An international competition featuring seven feature films, from UK, European and World territories. This section will present films that represent the latest aesthetics and expressive trends in international cinema.

In order to submit to this category, the total running time of the film needs to be 45 minutes or over (including credits).

We welcome narrative, documentary and animation feature films at London Film Week.

4.2 Short Films

An international competition featuring seven short films, from UK, European and World territories. The aim of this section is to showcase short films demonstrating innovation and creative originality.

In order to submit to this category, the total running time of the film needs to be of less than 45 minutes (including credits).

We welcome narrative, documentary and animation short films at London Film Week, as well as music videos.

4.3 Virtual Reality

This programme offers an immersive audience experience within the burgeoning world of Virtual Reality, presenting the most important works of the year. Independently produced works of fiction, documentary, and interactive projects are considered.

4.4 Tribute

London Film Week organises a tribute to major film country as a contribution towards a better understanding of the history of cinema.

5. Film Industry

5.1 Film Workshops
A Film Forum will be organised during London Film Week. All selected filmmakers will have free access to the workshops organised. The programme will be announced on our website one month prior to the Festival.

5.2 Co-Production Days
Co-Productions days will be organised during London Film Week. This is on invitation only, filmmakers/producers will be able to apply by following the submission process.

6. Juries and Awards

6.1 Feature Films Jury

An International Jury composed of personalities from the world of cinema and culture from various countries, excluding any person involved in any capacity in the production of the invited films or who may have an interest in their distribution, will award the following prizes for the feature films:

  • Best Film
  • Jury Prize, for the film demonstrating the most creative originality
  • Best Director
  • Best Acting (features both male and female nominees)
  • Best Screenplay

6.2 Short Films Jury

An International Jury, composed of personalities from the world of cinema and culture from various countries, excluding any person involved in any capacity in the production of the invited films or who may have an interest in their distribution, will award the following prizes:

  • Best Short
  • Jury Prize

There will be no joint winners.

6.3 Virtual Reality Projects

A VR Award will be given away at the discretion of the London Film Week organisation.

6.4 Audience Awards
The London Film Week audience will award ‘Audience Awards’ for each category: Short Film Audience Award, Feature Film Audience Award, Virtual Reality Project Audience Award.

7. Selection of films/projects

7.1 Selection Procedure

Only films that have been registered can be considered for selection.
Film registrations are accepted exclusively online on FilmFreeway.
Only films completed from 1 January 2018 may be registered for the 2019 edition of London Film Week.
The Festival Director will be assisted by his staff of programmers, as well as by a group of correspondents and international consultants, each responsible for different geographical areas, in order to select the Projects.
Selection will be made under the following criteria: latest aesthetics and expressive trends in international cinema, films demonstrating innovation and creative originality.

7.2 Submission Deadlines

Following deadlines must be met without exception:
Early Submission Deadline: 02 July 2019
Regular Submission Deadline: 10 September 2019
Late Submission Deadline: 09 October 2019
Extended Submission Deadline: 29 October 2019

All the films and VR Projects have to be registered by October 29th 2019, via FilmFreeway.

All the screeners have to be received by October 29th 2019 (screener has to be submitted online or if sent by DVD received at the office by this date).

Late submissions can only be made with the express approval of the respective section head.

7.3 Registration Fees

For each film submitted to the selection of the Festival, a registration fee is requested to cover administrative and programming costs. Films will only be considered for selection after the entry fee is received.

Fees are depending on the submission deadline:
Please visit our submission platform page for detailed fees.

There are special conditions for film schools and film institutes. Please contact the Programme Organisation on our contact page for further details.

This fee will not be reimbursed under any circumstance.

7.4 Materials to submit

Films are to be submitted in their original version for the selection process. Films in English do not require translation. Films in other languages must be subtitled in English.

All Projects must be uploaded via FilmFreeway Secure Online Screener system, via a Vimeo link entered directly on the online application, or on a DVD sent via post.

If you send us a DVD, clearly label film title + submission number on the DVD (our office address below).

London Film Week reserves the right to disqualify, without refund of any or all submission fees previously collected from the applicant, any Project that is not submitted via one of these formats.

7.5. Dialogues/Subtitles

If your project includes non-English dialogues, please ensure all subtitles are hardcoded to your video file (we do not accept a translated list of dialogue on paper).

7.6 Completion

Projects need to be completed from January 1, 2018, to be eligible for consideration for the 2019 edition of the Festival.

7.7 Premiere Status

Short Films do not need to retain any sort of premiere status. Short Films do not forfeit their eligibility for submission to the Festival if they were previously released theatrically or via any home video platform, broadcast or streamed on television or the internet, or screened at any number of film festivals anywhere in the world.

Feature films need to be UK Premieres in order to be considered.

If your feature film has screened or will screen in the UK before 2 December 2019, whether at a film festival or other ticketed public exhibition, it is not eligible. Feature films that have been or will be broadcast or streamed on television or the Internet or released via any home video or other public distribution platform (Blu-ray, DVD, streaming, VOD, etc.) in the UK prior to 2 December 2019 are not eligible.

Virtual Reality Projects may have been previously made available, either for free or for purchase, via any existing distribution platform or exhibited at other festivals, industry trade shows, and/or conventions and still retain their eligibility for open submission to the Festival.

7.8 Re-submission

Projects that have been submitted for Festival consideration in previous years are eligible for re-submission only if the content of the submitted Project has changed significantly since the previous year in which the Project was submitted.

7.9 Shipment

Selection screener DVDs not submitted via FilmFreeway should be sent to the following address:

London Film Week
First Floor
85 Great Portland Street
W1W 7LT London
United Kingdom

The full cost of sending the material, including customs fees and insurance, must be borne by the submitter or their authorised representative.

DVDs should be marked as “Sample” and with the following declaration: “For cultural purposes only. No commercial value”. Their declared value for customs should not exceed £10.

All shipments from outside the European Single Market must get customs clearance before being imported to the United Kingdom. For this purpose all shipments sent by courier from outside the EU must have three copies of proper customs documentation, containing all the necessary information (i.e.: proforma/commercial invoice), attached on the outside of the package together with the courier’s waybill.

7.10 Return Shipment of Submissions
All media submitted for selection screenings will not be returned unless by specific request and paid for by the applicants themselves. Requests should be sent as early as possible, and no later than two months after the end of the festival, with explicit shipping instructions as well as information about the preferred mode of payment.

7.11 Declaration of Rights Upon Submitting a Film

London Film Week (LFW) will only accept the submission of a film if the submitter is the holder of all usage rights to the film necessary for the submission and use of the film within the context of participation in LFW and if the submitter can also effectively grant the LFW these rights. LFW reserves the right to demand appropriate proof of these rights and to reject the submission upon failure to provide it.

7.12 Notification

All the submitted films and VR projects will be notified on October 31st 2018 in writing, if their film has been successful or not.

If your film is invited to the official selection of London Film Week, you will be contacted by the Festival in regards to all the logistical and practical details of your screening during the Festival.

8. Selected Films/Projects

The invitation to participate is issued by the Festival Director or the section heads, respectively. Only officially selected films/projects can participate in the London Film Week.

Upon completion of the Festival selection process, LFW will attempt to contact the Applicant using the contact information provided on the submission form to notify the Applicant of the Project’s acceptance status. LFW disavows any responsibility for, and will not be held responsible for, any failure to contact the Applicant using the contact information provided on the submission form. It is the sole responsibility of the Applicant to ensure that the contact information provided on the submission form is correct.

9. Participants Obligations

No film may be withdrawn from the festival programme after its participation has been publicised. During the festival, no participating film may be screened outside the festival venues prior to its official presentation at the festival.

Participation in the festival requires the unconditional adherence to all regulations set out in these guidelines.

The Director of London Film Week reserves the right to rule on any cases not provided for in these guidelines.

9.1 Acceptance Form

Selected films will receive an Acceptance Form to be duly completed and returned no later than 7th of November 2019. Receipt of the form by the Festival implies the legal acceptance of the invitation by all concerned and will be considered definitive and irrevocable.

9.2 Announcement

The invitation of a Project to participate must remain confidential until the announcement of the programme by the London Film Week. Failure to comply will result in its exclusion from the selection. The general scheduling and screening times are the sole responsibility of LFW.

9.3 Screening Formats

Short + Feature Films

Selected films MUST provide a Digital Cinema Package (DCP) in order to be screened at London Film Week, as well as a back-up Blu-ray. (Except VR films).

DCP (and backup Blu-Ray) must be received at least 10 days before the start of the Festival. The DCP and backup Blu-Ray must be in original version with English subtitles

Should the film copies not be delivered to the Festival 10 days before the start of the Festival, the relevant screenings will be cancelled.

The Festival reserves the right to refuse any copy which, on advice of the Festival technicians, is considered to be of inadequate quality for public screening.

VR Projects

VR Projects must be viewable via one of our accepted VR platforms (Oculus Rift or Samsung Gear VR). We request that you provide a link to a 360° video file (.mp4), app download package (.apk), or other installation package via the special questions page of the application.

Additionally, we request that you provide a 2D version or documentation of the project via FilmFreeway.

9.4 DCP Specifications / VR Project technical aspects

For films: Please get information of the specifications about the systems used by London Film Week on our separate page.

For VR Projects: Our technical team will be in touch with the selected Virtual reality Projects in order to discuss the technical aspects of screening at LFW.

9.5 Catalogue

All the material required for the Festival catalogue (synopses, cast and credits, biography and a complete filmography of the director, photographs of the director, of actors and scenes from the film in b/w and colour, plus a brief director’s comment on the film) must reach the Festival as soon as possible, but no later than 7th of November 2019.

9.6 Press Material

The presenters of films participating in the Festival must send the promotional material for distribution to the press and potential buyers (press book, digital images of the film and the director, video material, audio clips, etc.) no later than 07 November 2019, in the quantities that will be requested after the invitation.

The publicity and promotional material must state “Film Selected at the London Film Week” and, where applicable, the phrase “World Premiere”.

9.7 Official Logo

All forms of promotional activity after the presentation of the programme by the London Film Week must mention their participation in the London Film Week, including the official logo of the LFW, as supplied by London Film Week. Films awarded a prize must also state which award was won, in accordance with the official graphic designs predetermined and supplied by LFW.

10. Hospitality

London Film Week invites film directors and leading actors to attend the presentation of their films in London. The festival is not in the position to cover travel expenses, although a certain number of hotel rooms are made available during the event. Our Hospitality department will be in touch accordingly.

11. Shipping

All shipping costs to and from London Film Week (including custom charges for films sent from outside the European Union), will be at the expense of the participants.

In case of DCP films, submitters should contact the Print Traffic Department beforehand for instructions regarding shipment.

Copies of films in Blu-ray disc, together with any press materials sent for selection, must be sent by courier or post directly to the address of London Film Week:

London Film Week
First Floor
85 Great Portland Street
W1W 7LT London
United Kingdom

All shipments from outside the European Single Market must get customs clearance before being imported to the United Kingdom. For this purpose all shipments sent by courier from outside the EU must have three copies of proper customs documentation, containing all the necessary information (i.e.: proforma/commercial invoice), attached on the outside of the package together with the courier’s waybill.

11.1 Shipping Insurance

All insurance costs covering the transport of films and press material to and from London Film Week will be at the expense of those presenting the films.

12. Insurance during London Film Week

London Film Week provides insurance coverage for the entire period during which the copies are in the care of the Festival. The insurance value of a film may not exceed the average laboratory costs for a standard copy. Furthermore, all necessary measures will be taken by the Festival to protect the author’s copyright for works entrusted to the Festival, in accordance with the FIAPF dispositions regarding safeguarding against piracy.

13. Usage Rights

The participant declares and guarantees that he/she is the holder of all usage rights necessary for the use of the film in the context of this agreement and that he/she is in a position to effectively grant London Film Week these rights. The participant affirms that any third parties involved in the production and distribution of the film have agreed, where necessary, to its use in the context of London Film Week as specified in this agreement. The participant guarantees that by using the film in the context of this agreement, no rights of third parties, including persons depicted in the film, are infringed.